Sessions, assessments,
without a front desk.
Fitness assessment, 1:1 session, small group, strength & conditioning, osteopathy, physiotherapy, return-to-play, group class: Cali knows your formats, the exact duration of every service and the coach or practitioner involved. She books the appointment, sends the D-1 reminder and follows up on memberships at the end of the cycle.
Trusted by
What's costing you patients today.
Coach in session = phone ignored
You can't pick up during a class or a timed session. Every call that hits voicemail is a prospect testing three studios in parallel.
No-shows on 1:1 sessions
A $60 personal session that doesn't show up is $60 lost. Without structured reminders, no-show rates climb to 20% fast.
Memberships that lapse silently
10 sessions sold, the 9th passes, the member forgets. Without a well-timed nudge, they don't renew and you don't see them again for 3 months — or ever.
AI calibrated for your specialty.
Services calibrated per coach
60-min assessment with Julie, 45-min PT with Tom, 55-min small group, 30-min osteo: every format is tied to its practitioner and space. Zero double booking.
Automatic D-1 WhatsApp reminder
A message the day before with time, coach, address, cancellation link. No-shows on 1:1 sessions typically drop by 60%.
Session packs & memberships
Cali knows how many sessions remain on the pack, offers the next pack at the right moment (last session left) and takes payment via a link.
Group class booking
Compatible with your class schedules (CrossFit, Pilates, yoga, HIIT). Cali adds members to the roster, warns when full and offers an alternative in the same time slot.
Qualified initial assessment
New prospect? Cali captures the goal (weight loss, competition prep, return from injury), desired frequency and availability, then books the assessment with the right coach.
Works with Mindbody, Calendly, Acuity, Glofox
Plugs into your current stack — physio/osteo clinic on your EMR, gym on Mindbody or Glofox, independent coach on Calendly. Nothing to change.
Traditional switchboard vs. Cali AI.
See the difference at every step of the journey.
Test our AI on your phone.
Ask the hardest questions: pricing, access, availability. Listen to how it answers.
Built to fit inside your existing workflow.
Zero software change
Native integration with Doctolib, Treatwell, Planity, Zenoti, Calendly. You change nothing.
GDPR & medical privacy
End-to-end encrypted data, compliant with the strictest European standards.
Custom tone of voice
Trained on your service menus, your story and your exact brand voice.
Frequently asked questions
Does Cali work for an independent in-home coach?+
Yes. A single Calendly or Google calendar, a defined service area, slots aligned with your travel: the setup adapts to the in-home coach format.
Can she follow up on a member who finished a 10-pack?+
Yes. On the last remaining session, Cali sends a WhatsApp renewal message with the new offer and payment link. Renewals rise noticeably.
Does she tell a physio consult apart from a rehab session?+
Yes. Initial consult (long assessment), rehab session (standard duration), post-op follow-up (dedicated duration): every format is a distinct calendar item with its billing code.
Does she handle group classes with a waitlist?+
Yes. If a class is full, the member is added to the waitlist and notified automatically the moment someone drops out — often minutes before class.
Fill the gaps in your team's calendars starting today.
Your AI receptionist is set up in 2 minutes.